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Holy Family Catholic Primary School

Diocese of Clifton

Admission policy 2018/2019

1 Introduction

Holy Family is a Catholic voluntary aided primary school, which was established by the Catholic Church to serve the Catholic community within the Parish of Holy Family, Patchway (a map is available on the school website and from the school office).

Published admission number (PAN)

The published admission number for the reception class is 30 and this is also the number of places available in other year groups.


Pupils are normally admitted in the September of the school year in which they reach their fifth birthday. Where offered a place, children are entitled to a full-time place in the September following their fourth birthday.

Deferred admission

In accordance with the 2014 School Admissions Code, where a place has actually been offered, a parent/carer can defer the date their child is admitted to school until later in the academic year, but not beyond the point at which they reach compulsory school age and not beyond the beginning of the final term of the school year for which the offer was made. A parent/carer wanting such a deferment should make this clear at the time of accepting any offer of a place.

Admission outside of the normal age group (delayed or accelerated entry)

Children born in the summer (1 April – 31 August) and whose parent/carer does not wish them to start school until the term after their 5th birthday will have to make a separate application for outside of their normal age group for the following academic year. A parent/carer of such children may also request that their child delays their admission into the reception year by a year. Such requests should be put in writing to the school, along with any supporting evidence. If the governors agree that joining a different group is in the best interests of the child, a common application form will have to be completed for admission to reception in the academic year 2018/2019. There is no guarantee of a place within a different year group if a parent/carer decides to delay their child starting school – all applications would be subject to a place being available within the requested year group and governors would consider all applications, and the over-subscribed criteria applied, if necessary, to determine any place offered.  See Schools Admissions Code S.2.17a.

All other requests for admission outside of a child’s chronological age group, must also be put in writing to the school for consideration.

Part-time attendance

A parent /carer offered a place can start their child on a part-time basis but not beyond the point at which the child reaches compulsory school age.  Where a child attends school part-time, this would normally be for five morning sessions or five afternoon sessions each week as agreed with the school.

2. Making an application – reception places

In accordance with the national legislation, applications for a place in reception must be made by a parent/carer on a common application form and submitted to the child’s home local authority. For the first round of allocations, applications must be submitted by 23:59 hours on 15 January 2018. The form for completion by residents of South Gloucestershire is on the council’s website (for online applications go to and is also included in this booklet.

Supporting documentation

Where it is indicated that a child is a baptised Catholic, the governors as the admissions authority require a copy of the child’s Baptism Certificate to be sent directly to the school. Where a certificate is not available, a statement from a member of the clergy, confirming that the child has been baptised or received into the Catholic Church must be provided. This statement must be on ‘Church headed paper’ and must contain the signature of the member of clergy, which has been embossed with the parish seal. It must be the original document, no copies will be accepted.

For the reception Intake, this should be submitted by 23.59 on 15 January 2018 to be considered in the first round of allocations and should be submitted to the school office at Holy Family Catholic Primary School, Amberley Road, Stoke Lodge, Bristol, BS34 6BY irrespective of the application method used (i.e. paper documents or online).

The governors reserve the right to request sight of original certificates.

South Gloucestershire Council Admissions and Transport Team will inform the governors of all applications and the governors will then rank them accordingly.


In the event of over-subscription (i.e. more applications than places available), the governors will apply its over-subscription criteria as listed below.  The home local authority, acting on behalf of the governors, will then notify the parents/carers who applied by the closing date, on 16 April 2018 of the outcome of their application.

Late applications for reception admission

Applications submitted after the closing date of 15 January 2018 will be processed in accordance with the Co-ordinated Admission Scheme of the child’s home LA.

In-year admissions

In the event of a request for an in-year admission (an application for a place during the academic school year), the school or South Gloucestershire LA will issue an application form, which will need to be completed and returned to the school with any relevant Baptism Certificate for Catholic applications. The governors will meet to consider the application submitted to them. In the event of over-subscription for a place, the governors will apply the criteria set out below. The decision of the governors will be communicated directly to the applicant of the refusal or offer of a place.

3. Consideration of places to be offered

Priority within each criterion listed below, will be given to those children living closest to the school. Distances from the home address to school will be measured in a direct line between the address point of the child’s home and a designated central point within the main school building using South Gloucestershire Council’s computerised mapping system.  In the event of equal distance, priority will be determined by drawing lots. Lots will be drawn by the governors Admissions Committee. This will be supervised by a person independent of the school.

Children with a statement of special educational needs or an education, health and care plan (EHCP)

There is a different admission procedure for children with a Statement or an EHCP. The local authority is responsible for issuing a Statement or an EHCP and for consulting with parents/carers and the governors of Holy Family, if a preference has been made for the school, before the school is named in the Statement or EHCP. Any child with a Statement or EHCP that names the school, will be allocated a place before the over-subscription criteria below is applied to all other applicants.

4. Over-subscription criteria

Holy Family’s published admission number is 30. If more applications are received than places available, all applications will be ranked according to the criteria, given in order of priority, below.

4.1    Baptised Catholic looked after children and previously looked after children.

For definitions see section 5. For supporting documentation required, see section 2.

4.2    Baptised Catholic children who live within the parish of Holy Family with a brother or sister who will be attending the school at the time of admission.

For definitions see section 5. For what supporting documentation is required see section 2. A map is available on the school website and from the school office.

4.3    Baptised Catholic children who live within the parish of Holy Family: For definitions see section 5. For what supporting documentation is required, see section 2. A map is available on the school website and from the school office.

4.4    Baptised Catholic children, who live outside the parish of Holy Family. For definitions see section 5. For what supporting documentation is required, see section 2. A map is available on the school website and from the school office.

4.5    Other ‘looked after children’ and ‘previously looked after children’. For definitions, see section 5.

4.6    Children who are not Baptised Catholic with a brother or sister who will be attending the school at the time of admission. For definitions see section 5.

4.7    Children not in the above categories.

5. Definitions

The following definitions will apply to this policy:

5.1    A Catholic is someone ‘Baptised’ or ‘Received into Full Communion’ by a Christian rite in full communion with the Holy See. Most commonly called ‘Roman Catholic’ in England and Wales but also includes certain Eastern Rites, Copts and the new ‘Ordinariate of Our Lady of Walsingham’, which are in union with the Holy See.

5.2    Parish boundaries of Holy Family Catholic Church, Patchway: A map is available on the school website and from the school office.

5.3    Baptised Catholic and other looked after and previously looked after children: This means looked after children at the time of application and children who were previously looked after, but ceased to be so because they were adopted (or became subject to a child arrangements order or special guardianship order) immediately following having been looked after.

5.4    Looked after children: are children who are:

(i)   in the care of the local council or

(ii)  being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in section 22(1) of the Children Act 1989).

5.5    Previously looked after children: this includes children who were adopted under the Adoption Act 1976 (See section 12 adoption orders) and children who were adopted under the Adoption and Children Act 2002 (see section 46 adoption orders).

–     child arrangements orders are defined in s.8 of the Children Act 1989, as amended by s.12 of the Children and Families Act 2014.  Child arrangements orders replaced residence orders and any residence order in force prior to 22 April 2014 is deemed to be a child arrangements order.

–     in accordance with Section 14A of the Children Act 1989, a special guardianship order is defined as an order appointing one or more individuals to be a child’s special guardian (or special guardians).

5.6    Brothers and sisters.  To be considered as a brother or sister a child must be living at the same address for the majority of the time* as a full, half, step or adoptive brother or sister. Step brothers/sisters are defined as children who are not necessarily related biologically (including foster children) but are living in the same household for the majority of the time* at the address considered to be the address of the child for whom the application is made.

*     A child must be living at an address for at least 50% of the time to be considered as living there for the majority of the time. The brother or sister must be attending Holy Family school at the time of admission.

5.7    Home address.  A child’s home address is considered to be the place where the child permanently and ordinarily resides for the majority of the time* (see above). This would normally be the same address as the person who has parental responsibility for the child as their main carer. Those moving should normally provide independent confirmation of the new address.

5.8    Moving into the area: Please note proof of residence will be required, for those intending to move into the area, e.g. a copy of a solicitor’s letter confirming an exchange of contracts and a completion date/a signed rental agreement with a moving in date recorded. An estate agents letter will not suffice.

6. Waiting lists

Bulk admissions (i.e. reception intake 2018-19) – A waiting list of those still seeking a place, will be maintained for any vacancies, which occur until 31 August 2019. Priority order on the waiting list will be determined according to the over-subscription criteria for the school, not by the date of joining the waiting list. Each child added to the list will require the list to be ranked again in line with the school’s over-subscription above.

In-year admissions – Parents/carers can request that their child be placed on a waiting list, which will be held by the school. This request must be made in writing to the school. Should a place become available in the academic year in question, places will be offered by the governors according to the School Admissions Policy order of priority above, not by the date of joining the waiting list. The school will retain the waiting list up until the end of the academic year, i.e. 31 August 2019.  Each child added to the list will require the list to be ranked again in line with the school’s over-subscription above.

Placing a child’s name on a waiting list does not affect an applicant’s right of appeal against an unsuccessful application.

7. Appeals

Parents/carers have the right to appeal against the refusal by the governing body to admit their child and should put their appeal in writing to the clerk of governors (address below) unless informed otherwise in the notification. Appeals will be arranged and conducted in accordance with the School Admission Appeals Code.

Clerk to the Governors: Anne Collins, Holy Family Catholic Primary School, Amberley Road, Stoke Lodge, Bristol, BS34 6BY.

8. Multiple births

Where a child(ren) whose twin or sibling from a multiple birth is admitted, otherwise than as an excepted pupil, the other child(ren) will be considered under the admission criteria as exceptions to the infant class size regulations where relevant.

Information about the number of applications received and the number of places allocated within each category for 2017-18 is available from the school office and/or South Gloucestershire Council.