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Holy Trinity Church of England/Methodist Primary School, Bradley Stoke

Admission policy 2018/2019


This admissions policy has been created to reflect the school’s value statement and takes into account the Christian foundation and the community focus of the school. The governors determine the admission policy for the school.

The admission number for the reception year (2018/19) is 30 pupils. Pupils are normally admitted in the September of the school year in which they reach their fifth birthday, but parents/carers are referred to the notes in this policy relating to deferred entry.

For children living in South Gloucestershire, applications for a reception place at the school should be made through South Gloucestershire Council either using the on-line form available on the website or by printing and completing the application form available to download at  For children living outside of South Gloucestershire, application should be made to the local authority for the area where they live.

The closing date for applications is 15 January 2018.

The governors also require, for those applications under criteria 4 or 5, for parents/carers to complete the school’s additional information form available from the school office or the school website and return to the school office by the 15 January 2018. If no such form is received the governors will determine the application applying the criteria below except criteria 4 or 5 which shall be ignored.

The governing body of the school will offer places using their published criteria, the timing of the offers will be in line with South Gloucestershire Council.

The criteria listed below will be applied in the order stated should the number of applicants for places in any year group exceed the number of places available.


  1. “Looked after children or previously looked after children” as defined by Section 22 of the Children Act 1989 and children who were looked after children but ceased to be so because they were either adopted (as defined by the Adoption Act 1976 and Section 46 of the Adoption and Children Act 2002) or became subject to a residence order (as defined by Section 8 of the Children Act 1989 and the Children and Families Act 2014) or the subject of a special guardianship order (as defined by Section 14A of the Children Act 1989).
  2. After considering the above criteria for first round application to reception and, only if places remain available, the next seven places will be awarded having regard to the proximity of the applicant’s home to the school on the basis that those living closest to the school will be offered priority.  Any remaining places for reception or applications for in-year admissions will be allocated using the following criteria.
  3. Children who, at the time of their application and admission, would have a sibling at the school
  4. Children whose parent/carer is a member and regular worshipper at Holy Trinity Church, Bradley Stoke as defined in this policy
  5. Children who live within the town of Bradley Stoke (a plan is available from the school office) and where at least one parent/carer regularly attends worship in another Christian church or chapel
  6. Other applicants not in the above category on the basis that those living closest to the school will be offered priority

When applications within any of the criteria exceed the number of places available, then places will be allocated having regard to those children living closest to the school. In determining which applicants live closest to the school, distances from home to school will be measured by a straight line between the address point of the child’s home and a central point within the main school building (using the local authority’s computerised mapping system).

Where a child’s parents/carers are living apart and have shared responsibility for a child and that child spends part of the week with each parent/carer then the address to be used for the child will be where the child spends most of the school week i.e. Monday to Friday. Evidence may be requested to support the address given in the application.

Criterion 2 will only apply for first round applications to reception class and not for subsequent rounds or for in-year admissions.

Tie breaker

Where the school is over-subscribed and it does not prove possible to resolve allocation of places by the application of the over-subscription criteria set out above, any remaining places will be allocated by drawing lots. Lots will be drawn by an appropriate person, independent of the admissions process at the school, nominated by either the Diocese of Bristol or the Bristol District of the Methodist Church and with the agreement of the other partner.

Children with statements of special educational needs (SEN) or an education, health and care plan (EHC Plan)

Children with Statements of SEN or an EHC Plan are placed in schools through the arrangements set out in the SEN Code of Practice and not through these admission criteria. All governing bodies are required by Section 324 of the Education Act 1996 to admit to the school a child with a Statement of SEN or an EHC Plan that names the school. Schools must admit such children whether they have places or not. Any appeal concerning the statement or the admission is to the First Tier Tribunal (SEN and Disability). Parents/carers of children with Statements of SEN or an EHC Plan should contact their child’s case officer for any further information.

Children of UK service personnel (UK Armed Forces)

For families of service personnel with a confirmed posting to the area, the governors will consider and rank the application against the over-subscription criteria (if necessary) and will treat the applicant as if the applicant lived in the area if the application is accompanied by an official letter which declares a relocation date and a unit or postal address or quartering address in the area.

Multiple births

Where a child(ren) whose twin or sibling from a multiple birth is admitted, otherwise than as an excepted pupil, the other child(ren) will be considered under the admission criteria as exceptions to the infant class size regulations where relevant.


  1. A sibling refers to children who are:
  • brother or sister (where both the applicant child and the sibling have the same parents/carers)
  • half brother or sister (where the applicant child and the sibling have one parent/carer in common)
  • adopted (as defined by Section 46 of the Adoption and Children Act 2002) brother or sister
  • step brother or sister (where one of the applicant child’s parents/carers and one of the sibling’s parents/carers are married or in a civil partnership)
  • the child of the parent/carer’s partner

In every case the child for whom an application is made should be living in the same family unit at the same address as the sibling in school.

  1. A Christian church or chapel means one which is:
  • In membership of Churches Together in England or its partner body in Scotland, Wales and Ireland
  • In membership of the Free Churches Group or the Fellowship of Independent Evangelical Churches
  • A Church or congregation that can provide either evidence of membership of the Evangelical Alliance, or a statement of belief which is Trinitarian
  1. Regular attendance at worship means one who worships usually twice a month in the six months before the date of the application account also being taken of week day acts of worship including cell groups, house groups and bible study groups.
  1. ‘Membership of Holy Trinity Church’ refers to a person whose name appears on either the family list or electoral role of Holy Trinity Church Bradley Stoke.
  1. References will be requested as evidence in respect of applicants within criteria grounds 4 and 5 from somebody who is either the minister, a member of the governing council or the secretary or church administrator of the Church or Chapel. If a reply is not received to a reference request the governors will determine the application applying the next criteria ignoring criteria grounds 4 or 5.
  1. Parent shall also mean legal guardian or carer.

Late applications

Applications received after the closing date but before the offers of places have been made by the governing body, will be considered in accordance with the criteria above if, in the opinion of the governing body, there were good grounds for applicant’s not being able to meet the required deadlines.  In all other cases late applications will be considered only after all other applications received before the closing date has been determined.

Waiting list

In the event of over sub-subscription and refusal of applications for places, a waiting list will be maintained for vacancies which occur until the end of Term 2 (December 2017), and then discarded. Priority order on the waiting list will be determined according to the over-subscription criteria for the school, not by the date of joining the waiting list.

Non-routine or in-year admissions

Applications for a place during the academic year, may be submitted at any time, but will not be administered more than six school weeks in advance of a place being required, except in particular circumstances applying for crown servant or service family children. Applicants must complete an in-year application form and return this to the local authority or the school office as applicable. This form is available from the local authority or a copy can be provided upon request.

The admissions committee will consider applications during term time only. Applications that arrive during a school holiday will be held and processed when school resumes. If the governors receive more than one application for the same year group, they may need to apply the published over-subscription criteria in order to determine a priority for admission where insufficient places exist within the published admission number or admission limit applying at that time.

Criterion 2 will not apply to applications outside of the normal admission round.

Applicants will receive a written decision by first class letter post within 10 school days of receipt of the in-year application form or receipt of any supplementary information where this is subsequently submitted to support an application and is deemed necessary in order to determine the admission decision. If an application is refused, the decision letter will set out the reasons for refusal and explain how to appeal against the decision.

Any offer of a place during the academic year, will remain open for six school weeks from the date of the decision letter. If the child concerned is not on roll and attending before this deadline, the admissions committee will consider withdrawing the offer of a place.

Deferred entry

The governors and head teacher believe that it is in the best interests of all children to commence school in the September of the academic year that a child will attain the age of five.

By law children must start in full-time education at the beginning of the term following their fifth birthday. However, all children are entitled to access education in the September following their fourth birthday.

Parents/carers can request that their child attends part-time until the child reaches compulsory school age. All schools have to provide for children to attend part-time, should the parent/carer wish to do so. You will need to discuss this with the head teacher.

Parents/carers may also request that their child’s entry to a reception class be deferred until later in the same reception academic year group.  Parents/carers wishing to consider this must discuss the situation with the head teacher. Parents/carers must apply for a school place in the normal way and by no later than 15 January 2018.

Parents/carers cannot defer entry to reception beyond term 5 (April after Easter). If the place has not been taken up by the beginning of term 5 your place at the school will be lost, and you will need to put in a fresh application for a place in year 1 at the school – however there is no guarantee of a place.

Summer born children

Summer born children are those born between 1 April and 31 August.

Usually children with a date of birth between 1 April and 31 August term wishing to start school in the September after their fifth birthday would start in Year 1 and consequently miss the entire reception year. Parents/carers must make an application for a year 1 place which they can do in the summer term before their child enters school BUT please be aware that there may not be a vacancy in year 1 at that time.

Parents/carers can also request that their child enter the reception class in the September after their fifth birthday, effectively in the year group below their chronological age group. The admissions authority of the school must make the decision based on the circumstances of each case. The head teacher will be asked to complete an educational assessment to determine whether or not it is appropriate for the individual child to delay their entry into school and be taught permanently behind their chronological age group.

This process must be completed in advance of the closing date of 15 January 2018, in the event that the delayed entry is not approved, parents/carers will need to make application in time for the 2018 reception intake. Should the delayed entry be approved you will be advised how to proceed at that stage.

Please note, as per the School Admissions Code (December 2014) there is no right of appeal if your request to delay entry to school is denied.

Where a parent’s/carer’s request is agreed, they must make a new application as part of the main admissions round the following year by the closing date of 15 January 2019. There is no guarantee of a place and the usual admission criteria will apply. You should therefore give careful consideration to requesting delayed entry.


Parents/carers have the right to appeal against the refusal by the governing body to admit their child and should put their appeal in writing to the Clerk of the Governors at the school within 20 school days of receiving the letter of refusal. Appeals will be conducted in accordance with the School Admissions Code issued by the Secretary of State for Education and Skills under Section 84 of the School Standards and Framework Act 1998. Details of the appeals procedure and guidance will accompany any letter of refusal.