Skip to main content
Access keys Home News Site map Site help Complaints Terms Contact us

King’s Oak Academy Primary Phase

Cabot Learning Federation

Admission policy 2018/19

With effect from 1 September 2015 King’s Oak Academy has an age range of 4-19. It will therefore admit children to the reception year from that date onwards.

Purpose of the policy

The purpose of this policy is to make the admissions process to King’s Oak Academy (KOA) clear and open.

The Academy Council have agreed that the admission arrangements will remain in line with the agreed arrangements for South Gloucestershire’s maintained non-denominational secondary and primary schools.

The Academy Council adheres to the statutory requirements and the principles expressed in the School Admissions Code.

Reception admissions: The Academy Council are supported by South Gloucestershire Council in allocating places to the academy and informing families.

Admission number – reception

KOA will have 60 places in September 2018 and will expand by one year group each year (with the same number in each year group) until reaching capacity in September 2021.

Infant class sizes

Infant classes [those where the majority of children will reach the age of 5, 6 or 7 during the school year] must not contain more than 60 pupils. Additional children may only be admitted under the limited exceptional circumstances listed in the School Admissions Code.

Students already on roll at KOA at the end of Year 6 will be guaranteed continuation into secondary phase and a place in Year 7, should they wish to remain at KOA.

The Academy Council commissions the local authority’s independent appeal panel which hears appeals from unsuccessful applicants for a place in any year group.

The admission criteria and arrangements

Process of application

Arrangements for applications for places at the academy will be made in accordance with South Gloucestershire Council’s co-ordinated admission arrangements and will be submitted on the common application form provided by the applicant’s home authority and administered by South Gloucestershire Council.

Consideration of applications

The Academy Council will consider all applications for places at KOA. Where fewer applications for places are received than the published admission number, the Academy Council will offer places to all those who have applied.

Procedure where the academy is over-subscribed

Where the number of applications for admission into reception is greater than the published admission number, applications will be considered against the criteria set out below. These are listed in priority order and will be applied to all applications received by the published closing date.

  1. Children in public care and previously in public care.
  1. Local siblings (those living within the academy’s Area of Prime Responsibility and who have named the academy as a preference).

3a.    Geographical considerations [those living within the academy’s Area of Prime Responsibility].

3b.    Geographical considerations [those living outside the academy’s Area of Prime Responsibility].

  1. Tie breaker: Where it does not prove possible to resolve allocations to an over-subscribed school by the application of criteria 1-3, any remaining places will be allocated by drawing lots.

Notes to the over-subscription criteria are set out below:

  1. Children in public care* are those looked after by a local authority within the meaning of Section 22 of the Children Act 1989.

Children previously in public care* are those who were looked after but ceased to be so because they were adopted1 (or became subject to a residence order2 or special guardianship order3).

*     Documentation will need to be provided to South Gloucestershire Council as proof of care status.

  1. Under the terms of the Adoption Act 1976 and the Adoption and Children Act 2002
  2. Under the terms of the Children Act 1989 and the Children and Families Act 2014
  3. Section 14A of the Children Act 1989
  1. Local siblings: children are defined as local siblings if:
  • they live within the APR; or,
  • where there is no APR, local siblings will be deemed to be those living up to a maximum of two miles from school by straight line measurement; or,
  • where the distance is over two miles but the school is still the nearest school

AND

  • they are full or half brother or sister; or
  • they are adoptive brother or sister; or
  • they are children of the same household

AND

  • the older sibling is already in attendance at the preferred school and will be in attendance in September 2018 (statutory school age only)

Please note:  to be defined as a ‘local sibling’ a child must live in the Area of Prime Responsibility for the academy.

3a.    Geographical considerations (for those living within the academy’s Area of Prime Responsibility): Priority will be given to those children who live within the Area of Prime Responsibility for the academy.

If in any year there are more children living within the Area of Prime Responsibility than the number of places available at the academy, priority will be given to those children who live closest to the academy. Distances from home to the academy are measured in a straight line between the address point of the child’s home and a central point within the main academy building using the local authority’s computerised mapping system. All applications will be considered at the same time and the published over-subscription criteria applied.

3b.    Geographical considerations (for those living outside the academy’s Area of Prime Responsibility): After places have been allocated from within the Area of Prime Responsibility, any remaining places will be allocated to those children who live closest to the academy. Distances from home to the academy are measured in a straight line between the address point of the child’s home and a central point within the main academy building using the local authority’s computerised mapping system. All applications will be considered at the same time and the published over-subscription criteria applied.

Area of Prime Responsibility:  An indicative map showing details of the Area of Prime Responsibility can be found in this booklet.

  1. Tie breaker: Lots will be drawn by a senior officer of South Gloucestershire Council who is independent of the school admissions process.

Children of multiple births

Whenever possible, King’s Oak Academy will endeavour to place children of multiple births in the same school within the places available.  However, where the last child to qualify for a place is a twin or child of multiple birth, the place will be offered to one child and the other child/children considered under the admission criteria.

Home address

The child’s home address is considered to be where the child lives most of the time with his or her parent(s) or carer(s). KOA cannot accept an address of a business, relative, friend, childminder, a temporary address or an address of a house it is intended to move to. The only exceptions are for children of UK service personnel for whom special arrangements apply. KOA reserves the right to seek documentary evidence to support a claim of residence.

Where a child spends time with each parent/carer at two different addresses, KOA will ask for proof of the arrangements and will determine the appropriate address to be used in allocating a school place. In reaching this decision, evidence may be requested to show the address to which any Child Benefit is paid and from which the child is registered with a medical GP. Any other evidence provided by parents/carers will also be considered in reaching a decision on the home address for admissions purposes.

Deferred entry to reception

Where an applicant to reception is below compulsory school age the parent(s)/carer(s) can request:

  • That the date their child is admitted is deferred until later in the academic year or until the term in which the child reaches compulsory school age, or
  • That their child takes up the place part-time until the child reaches compulsory school age

Waiting list

Where the academy has been over-subscribed in the normal admissions round and places have been refused to some applicants, a waiting list will be maintained for any vacancies which subsequently occur in the academy.

The waiting list will be prioritised according to the admission criteria and not by reference to the date of joining the waiting list. The list will be maintained by the academy.

Any waiting list will be maintained until the end of Term 2 (December 2018) and then discarded.

Late applications

Late applications will not be considered until offers have been made to on-time applicants.

Appeals – September intake appeals

After the closing date for applications (15 January 2018 for reception) the local authority will send KOA separate lists of all their applicants. Each list will include all those stating a preference for the academy but will not state the preferences. The local authority will rank the lists separately and allocate up to the planned admission number to each school.

Parents/carers will be informed of the allocation of places. Included in this information will be an appeal form and explanatory guidance. If parents/carers wish to appeal they need to complete and return the appeals form.

An independent appeal panel will be convened by the local authority at which both parents/carers and the Academy Council will present their cases.  Decisions made by the panel are legally binding.

In-year application process – reception

Parents/carers, who wish to obtain a place at KOA other than at the bulk September intake to reception, should apply directly to the academy.  Parents/carers will have a decision about the allocation of a place within two weeks.

If the year group is full or over-subscribed then the academy will refuse the place but the applicant will be given the opportunity to appeal and an appeals form will be supplied. An independent appeal panel will be convened by the local authority at which both parents/carers and the Academy Council will present their cases. Decisions made by the panel are legally binding. If a place is available, we will invite the student in for an induction meeting and tour after which we will offer the place unless there is a compelling reason not to.

Relationships to other policies

Parents/carers and students are encouraged to read the academy prospectus, visit the academy website and attend the open evening/open mornings.

Roles and responsibilities

The Principal will ensure that all parents/carers of students, or potential students, are fully aware of the admissions policy and process in appropriate meetings, publications etc.