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St Mary’s Church of England Primary School, Yate

Should the number of applications for reception places exceed 45; the places will be allocated using the following criteria:

Firstly – children in public care (as defined by section 22 of the 1989 Children Act), including those who have ever been previously ‘looked after’ children.

Secondly to children who already have a sibling on roll in the school at the time when the child is admitted.

  • Children are siblings if they are half or full brother/sister, or they are adoptive brother/sister
  • And they are children of the same household

In the event of a tie break, places will be allocated as outlined in criteria four.

Thirdly to children whose families regularly worship as part of a Christian church. Applications must be supported by a Minister’s reference confirming attendance over the last two years and sent directly to the school (the ‘supplementary form’ is attached to this policy and is available from the school).

Christian church means:

  • The Church of England or other Anglican Church, or
  • A Christian church which is in membership of Churches Together in England (or its partner bodies in Scotland, Wales & Ireland), or
  • Church or a congregation, which can provide evidence of affiliation to the Evangelical Alliance

In the event of a tie break, priority will be given to children falling into criteria three and then criteria four as described below.

Church applicants will be considered by the Governors on the basis of information provided on the supplementary form as confirmed by Church/Place of Worship representatives, if the parent/carer and/or the child are regular worshippers. This means attending church/place of worship two or more times a month for a minimum of the last two years.

‘Worship’ in the above includes not only Sunday services, but also weekday ones and it includes Sunday School or equivalent on a Sunday or on another day, so long as the group is primarily about worship.

‘Minimum of years’:  Parents/carers should calculate the minimum number of years’ attendance as including the period up to the date of application closure.

Fourthly all other children, beginning with those who live closest to the school.  Distances from home to the nearest school gate are measured using the latest South Gloucestershire Council Routes to School Gazetteer.

The closing date for on time applications is 15 January 2018. Applications received after the closing date are ‘late applications’ and will not normally be considered for the initial allocation of places. However, the reason why the application is late will be considered before deciding whether or not to consider it along with the on-time applications.

If places become available following the initial allocation of places for the reception year, the same criteria will be applied to late applications, or applications for children whose parents/carers have indicated in writing that they still wish to be considered for a place.

Deferred admissions will be in line with South Gloucestershire Council arrangements.

For admission during the school year, the number of children in any single year group will not exceed 45. If places become available in any particular year group during the year they will be allocated to new children of the appropriate age on the basis of the above criteria.

Right to appeal

If the school is full in the relevant year group and a place is not offered, there is a right of appeal against this decision to an Independent Appeal Panel. Where the child has a Statement of Special Educational Needs, the appeal is to the Special Educational Needs and Disability Tribunal.

Waiting list

In the event of over-subscription and refusal of applications for places, a waiting list will be maintained for any vacancies which occur until the 31 July and then discarded. Priority order on the waiting list will be determined according to the over-subscription criteria for the school, not by the date of joining the waiting list.


Where the school is over-subscribed and it does not prove possible to resolve allocation of places by the application of the over-subscription criteria set out above, any remaining places will be allocated by drawing lots. Lots will be drawn by an appropriate person, independent of the admissions process at the school.

Children with statements of special educational needs

There is a different procedure for the admission to school for children with Statements of Special Educational Needs: it is administered by the local authority (LA) in whose area the family lives. The LA is responsible for issuing the statement and consulting parents/carers and the Governing Body of St Mary’s, if a preference has been made for the school, before the school is named in the statement.

Admission application forms

Admission application forms should be returned to your local authority.  For South Gloucestershire this is:

South Gloucestershire Council
Department for Children, Adults and Health
PO Box 1955
Admissions and Transport Team
BS37 0DE

Applications can also be submitted on-line