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St Paul’s Catholic Primary School, Yate

Diocese of Clifton

Admission policy 2018/2019

St Paul’s is a Catholic voluntary aided primary school, which was established by the Church to serve the parish of St Lawrence and St Paul, Chipping Sodbury and Yate.  The governing body acting in accordance with the Code of Practice and the Clifton Diocesan Policy Statement is responsible for the admission of pupils.  We welcome applications from children of all (and no) faith backgrounds.

Published admission number

The published admission number for the reception class is 30 and this is also the number of places available in other year groups.  In accordance with infant class size legislation, the governors are not in a position to breach their admissions number of 30 for reception or key stage one.  Exceptions for this are:

  • Multiple births if it would mean splitting children because one would be the 31st child.
  • Within reasonable capacity military personnel posted to the area after the due deadline and who have the correct documentation to confirm this.

1 Admission

Pupils are normally admitted in the September of the school year in which they reach their fifth birthday.

Deferred admission

However, in accordance with the 2014 Admissions Code, where a place has actually been offered, a parent/carer can request that the date their child is admitted to school is deferred until later in the academic year, but not beyond the point at which they reach compulsory school age and not beyond the beginning of the final term of the school year for which the application was made.  Deferred admissions will follow South Gloucestershire Council’s formal statement.  A parent/carer seeking such a deferment should make this clear at the time of applying for a place.

Admission outside the normal age group (retained or accelerated entry)

Children born in the summer and whose parent/carer does not wish them to start school until the term after their 5th birthday will have to make a separate in-year application for outside of their normal age group for the following academic year, unless there is a professional agreement that joining a different group is in the best interests of the child, in which case a common application form will have to be completed for admission to reception in the academic year 2019/2020.  There is no guarantee of a place within a different year group if a parent/carer decides to defer their child starting school – all applications would be subject to a place being available within the requested year group and governors would consider all applications, and the order of priority applied, to determine the offer of any place.

Part-time attendance

A parent/carer can also request that their child attends part-time until the child reaches compulsory school age.  Where a child attends school part-time, this would normally be for five morning sessions or five afternoon sessions each week as agreed with the school. 

2. Making an application

In accordance with the national arrangements and the local scheme of co-ordination, applications for a place in reception must be made by a parent/carer on a common application form and submitted to South Gloucestershire Council by 15 January 2018.  The form for completion by residents of South Gloucestershire is on the council’s website (for on-line applications go to and is also included in this booklet.  Applicants resident in other local authority areas should apply via their ‘home’ local authority.

Supporting documentation

Any supporting documentation should be sent to the school and the governors maintain a right to confirm the supporting documentation.  Where it is indicated that a child is a Baptised Catholic, the governors as the admissions authority require a copy of the child’s Baptism Certificate to be sent directly to the school by 15 January 2018.

For reception Intake, this should be submitted by 23.59 on 15 January 2018 to be considered in the first round of allocations.  Supporting documentation should be submitted to the school office at St Paul’s Catholic Primary School, Sundridge Park, Yate, Bristol, BS37 4EP, irrespective of the application method used (i.e. paper documents or on-line).

The governors reserve the right to request sight of the “original” documents and certificates.

After the agreed local authority deadline, South Gloucestershire Council’s Admissions and Transport Team will inform the governors of all applications and the governors will then allocate accordingly.


In the event of over-subscription, the governors will apply its order of priority as listed below.  If two or more applications cannot be separated by applying the over-subscription criteria, the drawing of lots will be used to determine the order of the ranking of applications.  This will be supervised by an appropriate person independent of the school.  South Gloucestershire Council will be informed of its decisions.  South Gloucestershire Council, acting on behalf of the governors, will then notify the parent/carer on 18 April 2018 of the outcome.  The ‘home’ local authority will inform applicants who are resident outside South Gloucestershire.

2.1    Late applications for reception admissions

Applications received after the closing date of 15 January 2018 but before the offer of places is made by the governing body will not be considered in the first round of allocations unless, in the opinion of the governors admission committee, there were exceptional reasons for applicants not being able to meet the required deadlines, i.e. as in the case of military personnel or medical reasons supported by a doctors certificate.

2.2    In-year admission

In the event of a request for an in-year admission (an application for a place during the academic school year, or for September 2018/19 in a year group other than the bulk reception intake), a formal request for application has to be made directly to the school.  The school will issue an application form, which will need to be completed and returned to the school with relevant supporting documents and Baptism Certificate for Catholic applications.  The governors will meet to consider the application submitted to them.  In the event of over-subscription for a place, the governors will apply the criteria set out below.  The decision of the governors will be communicated directly to the applicant of the refusal or offer of a place.

3. Consideration of places to be offered

3.1    The governing body will offer places using their published criteria.

3.2    The timing of the offers for reception places will be in line with South Gloucestershire Council – 16 April 2018.

3.3    Deferred admissions will also follow South Gloucestershire Council’s formal statement.

3.4    In the event of over-subscription (i.e. more applications than places available) places will be offered in accordance with the order of priority set out below.

3.5    Casual applications, i.e. those that fall outside of the normal reception admissions round, will be considered after formal application to the school governors admissions committee against the priorities listed below.

3.6    When applications within each of the categories exceed the number of places available, places will be allocated having regard to those children living closest to the school.  The distances from the home address to school will be measured in a direct line between the address point of the child’s home and a central point within the main school building using the local authority’s computerised mapping system.  In the event of equal distance, any remaining applications will be allocated by drawing lots.

3.7    If two or more applications cannot be separated by applying the over-subscription criteria, the drawing of lots will be used to determine the order of the ranking of applications.  This will be supervised by an appropriate person independent of the school.

Lots will be drawn by the governors admissions committee.  This will be supervised by someone independent of the school.

Children with an education, health and care plan (EHCP)

Admission procedures for children with an EHCP is different and these children take priority.  The Local Authority is responsible for issuing the EHCP, and for consulting with parents/carers and the governors of St Paul’s, if a preference has been made for the school, before the school is named in the EHCP.

4. Order of priority

St Paul’s published admission number is 30.  All applications will be ranked according to the order of priority given below.

For definitions see section 5.

See above for required supporting documentation.

A map is available on the school website and from the school office.

4.1    Baptised Catholic looked after children and previously looked after children. 

4.2    Baptised Catholic children who live within the Parish of St Paul’s with a brother or sister who will be attending the school at the time of admission. 

4.3    Baptised Catholic children who live within the Parish of St Lawrence and St Paul’s:  Children who live within the boundaries of the Catholic Parish of St Paul’s and who have been Baptised into the Catholic Church.

4.4    Baptised Catholic Children, who live outside the Parish of St Lawrence and St Paul’s. 

4.5    Other ‘looked after children’ and/or ‘previously looked after children’. 

4.6    Children who are not Baptised Catholic with a brother or sister who will be attending the school at the time of admission.

4.7    All other applicants not in the above categories, including children of other or no faith.

5. Definitions. The following definitions will apply to this policy:

5.1    A Catholic is someone ‘Baptised’ or ‘received into full communion’ by a Christian rite in full communion with the Holy See.  Most commonly called ‘Roman Catholic’ in England and Wales but also includes certain Eastern Rites, Copts and the new ‘Ordinariate of Our Lady of Walsingham’, which are in union with the Holy See.

5.2    Parish boundaries of St Lawrence and St Paul’s:  A map is available on the school website and from the school office.

5.3    Baptised catholic looked after children:  Baptised Catholic looked after children at the time of application and Baptised Catholic Children who were previously looked after, but ceased to be so because they were adopted (or became subject to a child arrangements order or special guardianship order) immediately following having been looked after.  A Baptism Certificate is required.

5.4    Looked after children:  are children who are:-

(1)   in the care of the local council or

(ii)  being provided with accommodation by a local council in the exercise of their social services functions (see the definition in section 22(1) of the Children Act 1989). 

5.5    Previously looked after children:  this included children who were adopted under the Adoption Act 1976 (see section 12 adoption orders) and children who were adopted under the Adoption and Children Act 2002 (see section 46 adoption orders). 

Child arrangements orders are defined in s.8 of the Children Act 1989, as amended by s.12 of the Children and Families Act 2014.  Child arrangements orders replaced residence orders and any residence order in force prior to 22 April 2014 is deemed to be a child arrangements order.

In accordance with Section 14A of the Children Act 1989, a special guardianship order is defined as an order appointing one or more individuals to be a child’s special guardian (or special guardians).

5.6    Brothers and sisters:  To be considered as a brother or sister a child must be living at the same address for the majority of the time* as a full, half, step or adoptive brother or sister.  Step brothers/sisters are defined as children who are not necessarily related biologically (including Foster children) but are living in the same household for the majority of the time* at the address considered to be the address of the child for whom the application is made.

*    A child must be living at an address for at least 50% of the time to be considered as living there for the majority of the time.  The brother or sister must be attending St Paul’s at the time of admission.

5.7    Home address.  A child’s home address is considered to be the place where the child permanently and ordinarily resides for the majority of the time* see above.  This would normally be the same address as the person who has parental responsibility for the child as their main carer.  Those moving should normally provide independent confirmation of the new address.

5.8    Moving into the area:  Please note proof of residence will be required, for those intending to move in to the area, e.g. copy of sale agreement/rental agreement with a moving in date recorded.  An estate agents letter will not suffice.

6. Waiting lists

Bulk admissions (i.e. reception intake September 2018) – In the event of over-subscription and refusal of applications for places, a waiting list will be maintained for any vacancies, which occur until 31 December 2018.  A request to go on this waiting list must be made in writing to the school.  Priority order on the waiting list will be determined according to the order of priority for the school, not by the date of joining the waiting list.  When a place becomes available within this year group, the waiting list will be re-ranked and places offered according to the school admissions policy order of priority above, not by the date of joining the waiting list.

In-year admissions – In the event of refusal of an in-year application, parents/carers can request that their child be placed on a waiting list, which will be held by the school.  This request must be made in writing to the school.  Should a place become available in the academic year in question, places will be offered by the governors according to the school admissions policy order of priority above, not by the date of joining the waiting list.  The school will retain the waiting list up until the end of the academic year, i.e. 31 August 2018.

Placing a child’s name on a waiting list does not affect an applicant’s right of appeal against an unsuccessful application.

7. Appeals

Parents/carers have the right to appeal against the refusal by the governing body to admit their child and should put their appeal in writing to the Clerk of Governors (address below) within 20 school days from the date of notification that their application was unsuccessful.  Appeals will be arranged by the Diocese of Clifton Department for Schools and Colleges and South Gloucestershire Council and conducted in accordance with the current code of practice on school appeals.

Clerk to the Governors: June Wilkinson, St Paul’s Catholic Primary School, Sundridge Park, Yate, Bristol, BS37 4EP.

Information about the number of applications received and the number of places allocated within each category for 2017-18 is available from the school office and/or South Gloucestershire Council.