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Yate Academy (Woodlands Primary Phase)

Admission policy 2018/2019

Yate Academy provides for the 3-19 age range (both primary and secondary age pupils). The admission policy for primary aged pupils is set out below.

Admission number

The Ridings’ Federation of Academies Trust has the following agreed admission numbers for the Yate Academy, subject to any changes approved or required by the Secretary of State, for subsequent years:

Primary phase

  • Nursery – There are a maximum of 25 children in each session
  • Early Years Foundation Stage – 60 pupils for admission to reception

Process of application

Arrangements for applications for places at the Federation will be made in accordance with South Gloucestershire Council’s co-ordinated admission arrangements and will be made on the common application form provided by the applicant’s home authority and administered by South Gloucestershire Council.

The Ridings’ Federation of Academies Trust will use the following timetable for applications to the Federation each year (exact dates within the months may vary from year to year) which, whenever possible, will fit in with the common timetable agreed by South Gloucestershire Council.

a) By September – The Ridings’ Federation of Academies Trust will publish in its prospectus information about the arrangements for admission, including over-subscription criteria, for the following September (e.g. in September 2017 for admission in September 2018). This will include details of open evenings and other opportunities for prospective students and their parents/carers to visit the academy. The Ridings’ Federation of Academies Trust will also provide information in relation to the academies to South Gloucestershire Council for inclusion in the composite prospectus, as required;

b) September/October – The Ridings’ Federation of Academies Trust will provide opportunities for parents/carers to visit either academy;

c) 15 January 2018 – Deadline for common application form to be completed and returned to the home authority. Where the home authority is not South Gloucestershire Council, the home authority will pass on the details to South Gloucestershire Council to administer;

d) South Gloucestershire Council sends lists of applications to The Ridings’ Federation;

e) By 6 February 2018 – South Gloucestershire applies agreed scheme to all applications. Where an individual academy is over-subscribed, South Gloucestershire Council will use the agreed over-subscription criteria to determine which students will be offered places at the individual academy;

f) 16 April 2018 offers made to parents/carers.

Consideration of applications

The Ridings’ Federation of Academies Trust will consider all applications for places at its Academies. Where fewer than the published admission number(s) for the relevant year groups are received, The Ridings’ Federation of Academies Trust will offer places at the respective academy to all those who have applied.

Procedures where an academy is over-subscribed

Admission – reception

Where the number of applications for admission is greater than the published admission number, applications will be considered against the criteria set out below. After the admission of students with statements of special educational needs or an education, health and care plan where The Ridings’ Federation Yate Academy Primary Phase is named on the statement/plan, the criteria will be applied in the order in which they are set out below:

  1. Children in Public Care or Previously in Public Care*

Children in Public Care are those looked after by a local authority within the meaning of Section 22 of the Children Act 1989.

Children Previously in Public Care are those who were looked after, but ceased to be so because they were adopted1, or become subject to a residence order2, or a special guardianship order3.

*     Documentation will need to be provided to The Ridings’ Federation of Academies as proof of care status.

  • Under the terms of the Adoption Act 1976 and the Adoption and Children Act 2002
  • Under the terms of the Children Act 1989 and the Children and Families Act 2014
  • Section 14A of the Children Act 1989.
  1. Local siblings (those living within an academy’s Area of Prime Responsibility and who have named the academy as a preference). Children are defined as local siblings if:
  • they live within the APR; or,
  • where there is no APR, local siblings will be deemed to be those living up to a maximum of two miles from school by straight line measurement; or,
  • where the distance is over two miles but the school is still the nearest school


  • they are full or half brother or sister; or
  • they are adoptive brother or sister; or
  • they are children of the same household


  • the older sibling is already in attendance at the preferred school and will be in attendance in September 2018 (statutory school age only)
  1. Geographical considerations: Any remaining places will be allocated to those children who live closest to the academy. In determining which applicants live closest to the academy, distances from home to academy will be measured in a straight line between the address point of the child’s home and a central point within the primary phase building (using the local authority’s computerised mapping system).
  1. Tie breaker: Lots will be drawn by a senior executive of The Ridings’ Federation of Academies who is independent of the admissions process.

Children in Year 6 of the Yate Academy Primary Phase are entitled to transfer to the Yate Academy Secondary Phase.

Documentary evidence

In fairness to all parents/carers, The Ridings’ Federation of Academies reserves the right to require documentary evidence in support of the application. For example, evidence of a child’s date of birth, parent/carer responsibility, the validity of a family address and, if this is not produced, The Ridings’ Federation of Academies Trust reserves the right to make its own enquiries. Examples of evidence which may be requested include a birth certificate, a copy of a court order, a solicitor’s letter confirming exchange of contracts (and completion date on a new property), a rental agreement, a letter from an employer, a solicitor’s letter confirming residency, a letter from a bank or building society, a child benefit book or evidence of the child’s residency.

Withdrawing offers

Once the offer of a place has been made, The Ridings’ Federation of Academies may withdraw this but only in very limited circumstances, for example:

  • where the application was fraudulent or intentionally misleading; or
  • where a parent/carer has not responded to the offer within a reasonable time

There will be a right of appeal to an independent appeal panel for internal students refused transfer and external applicants refused admission.

Operation of waiting lists

Subject to any provisions regarding waiting lists in South Gloucestershire Council’s co-ordinated admission scheme, each academy will operate a waiting list [for each year group]. Where in any year either academy receives more applications for places than there are places available, a waiting list will operate. This will be maintained by The Ridings’ Federation of Academies Trust and it will be open to any parent/carer to ask for his or her child’s name to be placed on the waiting list, following an unsuccessful application.

Children’s position on the waiting list will be determined solely in accordance with the over-subscription criteria set out above. Where places become vacant they will be allocated to children on the waiting list in accordance with the over-subscription criteria.

Arrangements for admitting students to other year groups, including to replace any students who have left The Ridings’ Federation of Academies

Subject to any provisions in South Gloucestershire Council’s co-ordinated admission arrangements relating to applications submitted for years other than the normal year of entry, The Ridings’ Federation of Academies Trust will consider all such applications and if the year group applied for has a place available, admit the child unless one of the permitted reliefs apply. If more applications are received than there are places available, the relevant over-subscription criteria will apply. Parents/carers whose application is turned down shall be entitled to appeal.

Children of multiple births

Where the last child to qualify for a place is a twin or child of multiple birth, the place will be offered to one child and the other child(ren) considered under the admission criteria as exceptions to the infant class size regulations where relevant.