Part 3 : Committee roles and responsibilitiesPrint page

The public face of the elected committee has the responsibilities of:

To ensure the person in charge meets and abides by Ofsted national standards
To ensure all members of the committee have a DBS and return to Committee. This must be received back
Must attend committee, AGM and special meetings
To represent the group at outside meetings
To receive and disseminate information to the group
To carry out appraisals with the manager/leader of the group
To support and authorise the work of the treasurer
To hold confidential records of staff and committee members
To ensure all policies and procedures and in-line with the national framework set by Department of Education
To check accuracy of minutes prior to circulation
To sign and date the accuracy of previous meeting minutes
To ensure references are checked for all new members of staff
To be aware of local child protection procedure
To receive the original bank statement

Has the responsibilities of:

Correspondence and maintenance of all minutes. Can also deputise the chair. (see above)
To take minutes and circulation of agendas
To ensure all minutes are taken accurately and concise at all meetings
To arrange venue and paper for all meetings
To assist in policy review
To write any letters on behalf of the committee, and to respond to any correspondence
To update any group records i.e. prospectus, policies

Has the responsibilities of:

Although the committee as a whole are responsible for making any financial decisions, the treasurer is the one who keeps record
To maintain bank account of the committee
To receive a copy of the bank statement (the original should go to the chair)
To issue and pay any bills
To keep payments and receipts on the accounting system
To pay wages to staff and any volunteer expenses
To ensure any liability relating to Income Tax and National Insurance are met
To present financial statement at each meeting
To prepare the annual accounts

Please refer to the committee handover checklist for more detailed information (Section 1 : Part 5)

7%